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To aid in the creation of quick, professional signatures, we'll be using a Word document from Microsoft with some pre-made examples. With that said, here's how to create or change an email signature in Outlook desktop: How To Add and Change Signatures in Outlook To aid in that last factor, it's beneficial if the colors and branding of your email match that of your company. Your signature should stand out from the body of your email without being too overpowering or appearing unprofessional. However, you also want to strike a balance. It's important that your Outlook signature remains short – research shows that recipients will simply skip over a signature if it has too much information. Outlook signatures: What you should care about This information will typically include your full name, title, and company, as well as your social media links, contact information, and a logo or photo. Today we're going to be showing you how to add a signature in Outlook to achieve this, as well as how to change your signature in Outlook to a more professional one.īefore we start with the tutorial, a word on what makes a good email signature in the first place:Īn email signature should convey useful, necessary information in a succinct and clear way. Though simply writing your name does the job, an email signature adds a degree of professionalism to your email while promoting your social media and other platforms.

1 How To Add and Change Signatures in Outlook.